Privacy Policy

Introduction

Semantic ("Semantic," "we," "us," or "our") operates the website semantic-ai.co (the "Site"), through which we provide information about our enterprise AI transformation and infrastructure services and allow prospective clients and candidates to contact us. This Privacy Policy explains what personal information we collect, how we use and protect it, and the choices and rights available to you. By using the Site, submitting a form, or otherwise interacting with us, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Site.

Information We Collect

Information you provide directly. When you use one of our forms, we may collect:


  1. Contact / Project Inquiry Form: your name, email address, company name, job title, industry, and project budget range, along with any message or details you choose to share.


  1. Careers / Open Roles Application: your name, email address, phone number (if provided), resume/CV, cover letter, links to professional profiles (e.g., LinkedIn), and any other information you choose to include in your application.


Information collected automatically. When you browse the Site, we and our service providers may automatically collect certain technical information, including your IP address, browser type and version, device information, referring/exit pages, pages viewed, and timestamps, typically through cookies, log files, and similar tracking technologies. Information from third parties. We may occasionally receive information about you from publicly available sources (e.g., your company's website or LinkedIn) to better understand a submitted inquiry, or from analytics and hosting providers described below.

How We Use Your Information

We use the information we collect to:


1. Respond to inquiries submitted through our contact form and evaluate potential client engagements;


  1. Review and process job applications, and contact candidates about open roles;


  2. Operate, maintain, secure, and improve the Site;


  3. Understand how visitors use the Site through aggregated analytics;


  4. Communicate with you about our services, unless you opt out;


  5. Comply with legal obligations and enforce our Terms of Service;


  6. Detect, investigate, and prevent fraudulent, unauthorized, or illegal activity.


    We do not sell your personal information.

Legal Basis for Processing (EU/UK Visitors)

If you are located in the European Economic Area or the United Kingdom, we process your personal information under one or more of the following legal bases: your consent; the necessity of processing to take steps prior to entering into a contract with you (e.g., a client engagement or employment relationship); our legitimate interests in operating and promoting our business, provided those interests are not overridden by your rights; and compliance with a legal obligation.

Cookies and Tracking Technologies

The Site may use cookies and similar technologies (such as web beacons and local storage) to operate core functionality, remember preferences, and analyze traffic through analytics tools. You can control cookies through your browser settings; disabling cookies may affect certain features of the Site. Where required by law, we will request your consent before setting non-essential cookies.

How We Share Your Information

We share personal information only in the following circumstances:


  1. Service providers: with vendors who perform services on our behalf, such as website hosting (Framer), analytics providers, email delivery, and applicant-tracking tools, under contractual obligations to protect your information;


  2. Business transfers: in connection with a merger, acquisition, financing, or sale of assets, subject to standard confidentiality arrangements;


  3. Legal requirements: where required to comply with applicable law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Semantic, our clients, or others;


  4. With your consent: in any other circumstance, with your explicit consent.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including to respond to your inquiry, evaluate your job application, comply with legal obligations, resolve disputes, and enforce our agreements. Contact form submissions that do not result in an engagement are generally retained for [X months/years]; job applications are generally retained for [X months] after the relevant role is filled, unless you ask us to keep your information on file for future opportunities or applicable law requires a different period.

Data Security

We implement reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, or alteration. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Your Privacy Rights

If you are in the EEA/UK (GDPR): you have the right to access, correct, delete, or restrict the processing of your personal information; to object to processing based on legitimate interests; to data portability; and to withdraw consent at any time where processing is based on consent. You also have the right to lodge a complaint with your local data protection authority. If you are a California resident (CCPA/CPRA): you have the right to know what personal information we collect, use, and disclose; to request deletion or correction of your personal information; to opt out of the sale or sharing of personal information (we do not sell or share personal information as defined by the CCPA); and to non-discrimination for exercising your rights. To exercise any of these rights, contact us at [privacy email address]. We will respond within the timeframe required by applicable law.

International Data Transfers

Semantic is based in Italy. If you are located outside of this jurisdiction, your information may be transferred to, stored, and processed in a country with different data protection laws than your own. Where required, we rely on appropriate safeguards (such as Standard Contractual Clauses) for such transfers.